Remove huge amounts of work from your team. Digitize every invoice with intelligent indexing to securely store for instant retrieval. Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.
The only thing worse than stacks of paper is manually keying in data locked on that paper. Save space, save time and save yourself the headaches of the old way of doing things.
Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.
Process invoices before they're due, catching early payment discounts, avoiding late fees and keeping vendors happy. Build a stronger position for negotiating pricing or additional discounts to save even more.
Audits are inevitable, but they don't have to be a waste of time. Stop searching and stressing to locate documents. Find digitized documents instantly and deliver as a pre-organized, secure archive accessible only to authorized users.
Capture incoming invoices with intelligent indexing. Provide a central, secure home for every invoice where all data is instantly searchable. Then leverage fast, flexible workflows to ensure complete alignment with your approval processes.
The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.
All invoices are stored within a secure, accessible repository, tightly organized based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.
Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.
Critical features and capabilities go beyond invoice processing in accounts payables to deliver value for the complete finance team.
Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable file structure.
Extract detail of all invoices with DocuWare Intelligent Indexing to automatically match invoices to corresponding purchase orders (POs).
Remove manual touch with automatic approvals based on a 3-way match, QuickMatch (an approved vendor with a pre-defined dollar limit), or a route for a cost center approval.
Configure workflows to respect your business approval policy rules, while automating task assignments to correct decision makers.
Automatically generate transaction records for your ERP system, eliminating double data entry and greatly reducing errors.
Expedite new vendor setup by automatically requesting data via a special new vendor form along with submitting their Form W-9.
Eliminate lengthy searching for purchase orders, shipping documents and information necessary to process the invoice.
Annotate notes and approval stamps directly on the invoice image for clear communication with colleagues.
Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.
New speed and accuracy at every process step
Use DocuWare Intelligent Indexing to capture critical data points and save everyone from tedious data entry. Keep the team focused on bigger projects.
Pay invoices ahead of schedule and reap the reward of early payment discounts. When invoices are precisely indexed and accessible in seconds, nothing is late or lost.
Simplify audit preparation by securely collecting and organizing documents with just a few clicks. Deliver detailed, tamper-proof audit trails for any document in your system.
Get rid of paper once and for all. Convert the stacks of paper overwhelming desks into fully searchable and usable digital documents.
Dictate how certain documents are stored, when they should be destroyed and approval workflows for doing so.
Use flexible version control to maintain a careful record of dynamic documents like contracts for quick reference to previous changes.
If you change ERPs or HCMs, move offices or experience other organization change, DocuWare data is always yours and always safe.
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