Your Business Transformed Digitally

Eliminate paper and manual data entry

Automate workflow and exception handling

The only thing worse than stacks of paper is manually keying in data locked on that paper. Save space, save time and save yourself the headaches of the old way of doing things.

Automate workflow and exception handling

Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.

Reclaim early payment discounts

Dramatically cut audit prep time

Process invoices before they're due, catching early payment discounts, avoiding late fees and keeping vendors happy. Build a stronger position for negotiating pricing or additional discounts to save even more.

Dramatically cut audit prep time

Audits are inevitable, but they don't have to be a waste of time. Stop searching and stressing to locate documents. Find digitized documents instantly and deliver as a pre-organized, secure archive accessible only to authorized users.

Capture: Intelligently index all incoming invoices

Secure storage: Effortlessly archive and retrieve digital documents

The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.

Secure storage: Effortlessly archive and retrieve digital documents

All invoices are stored within a secure, accessible repository, tightly organized based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.

Automated workflow: Digitally route for approval and post-back

Secure storage: Effortlessly archive and retrieve digital documents

Automated workflow: Digitally route for approval and post-back

Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.

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Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable file structure.

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Extract detail of all invoices with DocuWare Intelligent Indexing to automatically match invoices to corresponding purchase orders (POs).

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Remove manual touch with automatic approvals based on a 3-way match, QuickMatch (an approved vendor with a pre-defined dollar limit), or a route for a cost center approval.

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Configure workflows to respect your business approval policy rules, while automating task assignments to correct decision makers.

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Automatically generate transaction records for your ERP system, eliminating double data entry and greatly reducing errors.

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Expedite new vendor setup by automatically requesting data via a special new vendor form along with submitting their Form W-9.

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Eliminate lengthy searching for purchase orders, shipping documents and information necessary to process the invoice.

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Annotate notes and approval stamps directly on the invoice image for clear communication with colleagues.

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Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.

Save time with no more data entry

Save headaches with rapid audit responses

Save money with early payment discounts

Use DocuWare Intelligent Indexing to capture critical data points and save everyone from tedious data entry. Keep the team focused on bigger projects.

Save money with early payment discounts

Save headaches with rapid audit responses

Save money with early payment discounts

Pay invoices ahead of schedule and reap the reward of early payment discounts. When invoices are precisely indexed and accessible in seconds, nothing is late or lost.

Save headaches with rapid audit responses

Simplify audit preparation by securely collecting and organizing documents with just a few clicks. Deliver detailed, tamper-proof audit trails for any document in your system.

Take control of your documents

Go paperless

Apply retention rules

Get rid of paper once and for all. Convert the stacks of paper overwhelming desks into fully searchable and usable digital documents.

Apply retention rules

Dictate how certain documents are stored, when they should be destroyed and approval workflows for doing so.

Access versions

Own your information

Use flexible version control to maintain a careful record of dynamic documents like contracts for quick reference to previous changes.

Own your information

If you change ERPs or HCMs, move offices or experience other organization change, DocuWare data is always yours and always safe.