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    • Home
    • About Us
    • Digital Transformation
    • Solutions
      • Finance & accounting
      • Invoice Processing
      • Employee management
      • Sales and marketing
      • Secure document archiving
      • Covid-19 screening eForm
    • The platform
      • DocuWare cloud
      • Preconfigured solutions
      • Features & capabilities
    • Contact Us
  • Home
  • About Us
  • Digital Transformation
  • Solutions
  • The platform
  • Contact Us
DATASHIFT Solutions

Your Business Transformed Digitally

Your Business Transformed Digitally Your Business Transformed Digitally

Features and capabilities

Capture and organize information

Access and view content for decision-making

Process documents and manage workflows

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DocuWare captures information from a broad range of sources, enabling automated import and indexing routines enable structured data entry without manual effort. 

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Process documents and manage workflows

Access and view content for decision-making

Process documents and manage workflows

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DocuWare sorts, distributes and links information to drive important decision-making processes. Teams across all departments can use these modern tools for quick, transparent and effective workflows. 

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Access and view content for decision-making

Access and view content for decision-making

Access and view content for decision-making

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 DocuWare provides your team the right information for productive processes and fast, effective decision-making. 

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Capture and organize information

Intelligent Indexing

Intelligent Indexing

Intelligent Indexing

AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds. 

Mobile upload

Intelligent Indexing

Intelligent Indexing

Get your processes rolling while you're on the move and effortlessly capture and file documents with our mobile apps. 

Fulltext indexing

Intelligent Indexing

Barcode recognition

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries. 

Barcode recognition

Windows Folder import

Barcode recognition

EAN, QR or postal codes: DocuWare recognizes a variety of bar codes, reads them and uses the information for document indexing. 

File import

Windows Folder import

Windows Folder import

Easily import and index documents without any user interaction from Microsoft Office or any other program. 

Windows Folder import

Windows Folder import

Windows Folder import

Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information. 

Import from Outlook

Import from any email account

Import from Outlook

Integrate Outlook deeply into DocuWare to manage and store emails and attachments securely in seconds. 

SAP records

Import from any email account

Import from Outlook

Use our certified interface for managing SAP documents in DocuWare. 

Import from any email account

Import from any email account

Import from any email account

Organize and store emails from all your accounts centrally along with other business content. 

SharePoint

Import from print stream

Import from any email account

Extend collaboration tools like SharePoint with document management. 

Import from print stream

Import from print stream

Import from print stream

Print documents such as outgoing invoices from any program directly into your digital archive, including automatic indexing. 

Integrate with DATEV

Import from print stream

Import from print stream

Archive your invoices GOBD-compliant and transfer them complete with booking data to DATEV. Solution for the German market. 

Scan and classify

Forms for data capture

Scan and classify

Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips. 

Data enrichment

Forms for data capture

Scan and classify

Use data from other applications to complete a document’s indexed metadata to ensure consistent taxonomy. 

Forms for data capture

Forms for data capture

Forms for data capture

Speed up data capture through customizable web forms and share the information with anyone else who needs it. 

Leading the Pack in Cloud Document Management and Workflow Automation

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Process documents and manage workflows

Digital editing

Connected while mobile

Digital editing

Use stamps, annotations or image corrections without changing original documents. Or open archived content to edit in its original program. 

Task control

Connected while mobile

Digital editing

Automate recurring manual team and organizational tasks from simple notifications and approvals to complex, multi-level processes. 

Connected while mobile

Connected while mobile

Connected while mobile

Get up-to-date status information while on-the-go. Tackle tasks from any device. 

Versioning

Workflow automation

Connected while mobile

Automatically save edited documents as a new version and always keep document histories under control. 

Workflow automation

Workflow automation

Workflow automation

Streamline processes by designing automation workflows with an intuitive drag'n'drop interface. 

Deletion workflows

Workflow automation

Workflow automation

Remove data and documents automatically according to preset parameters to comply with data protection and legal requirements. 

Clear rules and exceptions

Clear rules and exceptions

Clear rules and exceptions

Define in detail what should happen when certain document processing situations or exceptions occur. 

Deadlines

Clear rules and exceptions

Clear rules and exceptions

Set due dates for completing tasks and appoint proxies to cover. 

Data export

Clear rules and exceptions

Preconfigured solutions

Synchronize data and status information with programs like your ERP to consistently network processes and complete them straight away. 

Preconfigured solutions

Preconfigured solutions

Preconfigured solutions

Automate key business processes like invoice processing or onboarding of new employees with out-of-the-box workflows. 

Control dashboard

Preconfigured solutions

Control dashboard

Keep an eye on a workflow’s progress at all times. 

Dynamic limits

Preconfigured solutions

Control dashboard

Set the scope for individual editors or user groups individually. 

Process mapping

Electronic Signature

Electronic Signature

Visualize process steps, share process plans and work on them with third parties in real time -all with a new, intuitive tool. 

Electronic Signature

Electronic Signature

Electronic Signature

Embed a trust service provider seamlessly into a workflow. Sign a wide variety of documents such as contracts or invoices with a legally binding electronic signature. 

Electronic Signature

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Meeting all requirements and standards for your peace of mind

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ACCESS AND VIEW CONTENT FOR DECISION-MAKING

Flexible search

Flexible search

Flexible search

Enter search terms or select keywords from drop-down lists, use wildcards and logical links, and search through a document‘s content as well as indexed metadata. 

Mobile access

Flexible search

Flexible search

Access and use information to drive workflows beyond the office walls. 

Digital files

Flexible search

Digital files

Use classic folder structures for intuitive file viewing. 

Sharing

Sophisticated permissions

Digital files

Send or share individual documents or groups of documents by link. Or embed URLs to DocuWare elements on a website, your intranet or within other programs. 

Sophisticated permissions

Sophisticated permissions

Sophisticated permissions

Control what documents and metadata users can store, retrieve, edit, export, modify and remove from file cabinets. 

Viewing

Sophisticated permissions

Sophisticated permissions

Access content of common document formats regardless of its original program. It can be viewed with any browser, no matter if from a MAC, PC or Linux. 

Linked documents

Integrated search

Linked documents

Display related documents immediately. 

Pending box

Integrated search

Linked documents

Receive timely reminders of pending deadlines are overdue tasks. 

Integrated search

Integrated search

Automatic delivery

Seamlessly integrate access to archived data and documents into other key programs. 

Automatic delivery

Automatic delivery

Automatic delivery

Receive documents automatically for editing and staying up-to-date. 

Document packages

Automatic delivery

Document packages

Bundle document packages for external use by customers, auditors or employees. 


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