Features and capabilities

---

AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds. 

Get your processes rolling while you're on the move and effortlessly capture and file documents with our mobile apps. 

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries. 

EAN, QR or postal codes: DocuWare recognizes a variety of bar codes, reads them and uses the information for document indexing. 

Easily import and index documents without any user interaction from Microsoft Office or any other program. 

Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information. 

Integrate Outlook deeply into DocuWare to manage and store emails and attachments securely in seconds. 

Use our certified interface for managing SAP documents in DocuWare. 

Organize and store emails from all your accounts centrally along with other business content. 

Extend collaboration tools like SharePoint with document management. 

Print documents such as outgoing invoices from any program directly into your digital archive, including automatic indexing. 

Archive your invoices GOBD-compliant and transfer them complete with booking data to DATEV. Solution for the German market. 

Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips. 

Use data from other applications to complete a document’s indexed metadata to ensure consistent taxonomy. 

Speed up data capture through customizable web forms and share the information with anyone else who needs it. 

Use stamps, annotations or image corrections without changing original documents. Or open archived content to edit in its original program. 

Automate recurring manual team and organizational tasks from simple notifications and approvals to complex, multi-level processes. 

Get up-to-date status information while on-the-go. Tackle tasks from any device. 

Automatically save edited documents as a new version and always keep document histories under control. 

Streamline processes by designing automation workflows with an intuitive drag'n'drop interface. 

Remove data and documents automatically according to preset parameters to comply with data protection and legal requirements. 

Define in detail what should happen when certain document processing situations or exceptions occur. 

Set due dates for completing tasks and appoint proxies to cover. 

Synchronize data and status information with programs like your ERP to consistently network processes and complete them straight away. 

Automate key business processes like invoice processing or onboarding of new employees with out-of-the-box workflows. 

Keep an eye on a workflow’s progress at all times. 

Set the scope for individual editors or user groups individually. 

Visualize process steps, share process plans and work on them with third parties in real time -all with a new, intuitive tool. 

Embed a trust service provider seamlessly into a workflow. Sign a wide variety of documents such as contracts or invoices with a legally binding electronic signature. 

-

Enter search terms or select keywords from drop-down lists, use wildcards and logical links, and search through a document‘s content as well as indexed metadata. 

Access and use information to drive workflows beyond the office walls. 

Use classic folder structures for intuitive file viewing. 

Send or share individual documents or groups of documents by link. Or embed URLs to DocuWare elements on a website, your intranet or within other programs. 

Control what documents and metadata users can store, retrieve, edit, export, modify and remove from file cabinets. 

Access content of common document formats regardless of its original program. It can be viewed with any browser, no matter if from a MAC, PC or Linux. 

Display related documents immediately. 

Receive timely reminders of pending deadlines are overdue tasks. 

Seamlessly integrate access to archived data and documents into other key programs. 

Receive documents automatically for editing and staying up-to-date. 

Bundle document packages for external use by customers, auditors or employees.